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Reserving Your Option

We look forward to your participation in the Corporate Hospitality Program for the 2017 U.S. Open Championship at Erin Hills.

Please complete and return the appropriate letter of intent along with the required deposit as soon as possible to reserve your place at this historic championship.  The USGA will then issue you a hospitality agreement that, once signed, will finalize your company’s participation.

Letters of Intent

 

Commitment Process

Please follow the instructions below in order to secure an option for your company:

  1. Complete the Letter of Intent (LOI).
    • Complete your company information as requested in the LOI. It is important to complete the proper “legal” name of your company and state of incorporation and provide complete contact information as these details will be used by the USGA to prepare your hospitality agreement.
    • Print the LOI on your company letterhead.
    • Send signed LOI to Anne Kellstrom at the USGA by regular mail at the address listed below or via email to akellstrom@usga.org.
  2. Prepare and submit the required deposit.  Payment options are outlined below:
    • If paying by company check:  Enclose a check made payable to the United States Golf Association in the amount due for the deposit (25% of the rental fee and admission fee) with the completed LOI and mail to Anne Kellstrom at the USGA.  This is the preferred option.
    • If paying by credit card:  Complete the required credit card holder details in the appropriate section on page two of the letter of intent.  Note: The USGA requires a company check for all subsequent payments due on the hospitality package.

 


Mailing Address

Anne Kellstrom
Manager, Hospitality Administration
Legal, 4th Floor
United States Golf Association
10 Independence Blvd.
Warren, NJ 07059 
 

Overnight Delivery Address

Anne Kellstrom
Manager, Hospitality Administration
Legal, 4th Floor
United States Golf Association
10 Independence Blvd.
Warren, NJ 07059 
908.234.2300

 

Please Note:

Please call MSG Promotions, Inc. at 484.223.3295 with any questions you have regarding the commitment process.

 

Additional Information

 

Sharing Policy

A sharing arrangement is necessary not only when two (or more) non-related companies agree to share the cost and amenities of a hospitality package but also when two (or more) related but legally distinct companies agree to such an arrangement.  Examples of related but legally distinct companies include, but are not limited to, subsidiaries, sister companies and affiliates.

In the event, you wish to enter a sharing arrangement, please contact an MSG Promotions, Inc. representative immediately.  A modified letter reflecting the sharing arrangement and deposit due will be provided to you and to your sharing partner(s) to complete and return with the revised deposit amount. Once the completed letters are received from your company and from your sharing partner(s), the USGA will prepare a hospitality agreement for each company for their percentage share of the hospitality package.

The USGA reserves the right to approve any requested sharing arrangement. Generally sharing arrangements are limited by the USGA to two or three companies sharing one facility. Site selection numbers for shared facilities will not be assigned until the USGA is in receipt of the letter of intent and appropriate deposit from each sharing partner.

 

Third Party Agents

In the event you intend to have a third party handle the logistics relating to the Corporate Hospitality Program for your company, please let us know by including the relevant third party contact information on the contact information form.

When the USGA forwards the hospitality agreement to the company representative for review and signature, an authorization form will also be included along with the hospitality agreement.  The company representative will complete the authorization form and indicate to the USGA how much authority the third party will have with respect to the details of the Program.  The company representative will continue to be copied on all correspondence sent to an authorized third party agent. Your company will be the named and signing party for purposes of the hospitality agreement and is responsible for all payments due in connection with the Corporate Hospitality Program.  The USGA will not accept payments from third party agents unless approved in advance and in writing by the company and the USGA. Any third party representative of your company will be required to comply with all policies related to the Corporate Hospitality Program and comply with the terms of the hospitality agreement.  Failure by your third party representative to so comply may result in the USGA withdrawing its approval for your company to utilize the services of such third party.  Further, should any failure to comply constitute a breach of the hospitality agreement, the USGA shall have the right to avail itself of its rights under the terms of the hospitality agreement in connection with such breach.

In addition, should your company decide to retain the services of a third party any time after you commit to the hospitality package and prior to the commencement of championship week in June, you will need to notify the USGA accordingly.  Upon receipt of such information, the USGA shall send the authorization form to the company representative to complete.

 

Signage Policy

The proper legal name of your company provided with the letter of intent is that name that will be used on signage.  Please submit any request to use a different name for consideration to Pamela Kiernan at pkiernan@usga.org

The USGA’s policy with respect to signage is as follows:

Space permitting, the USGA will permit corporate hospitality clients to request up to two (2) division, brand and/or trade names (in each case, a name that is substantially similar or related to the Company name)  on the sign in addition to the Company name (company logos and slogans are not acceptable).

In no event is it permissible for a client to make a request on behalf of a company subsidiary, affiliate or other entity that’s separately incorporated and/or that is an operating company that has assets separate and apart from the Company.  Any such subsidiary, affiliate or other entity would be required to enter into its own agreement for corporate hospitality to avail itself of hospitality amenities. See Sharing Policy above.

 

Co-Branded Merchandise Policy

The proper legal name of your company provided with the letter of intent and/or logo currently associated with such name in commerce may be used on co-branded merchandise.  Please submit any request to use a different name or logo for consideration to Pamela Kiernan at pkiernan@usga.org or to Drew Regino at dregino@usga.org.

The USGA’s policy with respect to co-branded merchandise requests is as follows:

The USGA will permit corporate hospitality clients to request up to two (2) division, brand and/or trade names and/or company logos and/or brand logos (in each case, a name or logo that is substantially similar or related to the Company name) to be placed on co-logoed merchandise in addition to the company name (company slogans are not acceptable).  However no more than one Company related name or logo may be placed on any one item of co-logoed merchandise.

In no event is it permissible for a client to make a request on behalf of a company subsidiary, affiliate or other entity that’s separately incorporated and/or that is an operating company that has assets separate and apart from the Company.  Any such subsidiary, affiliate or other entity would be required to enter into its own agreement for corporate hospitality to avail itself of hospitality amenities. See Sharing Policy above.