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Reserving Your Option

We look forward to your participation in the Corporate Hospitality Program for the 2019 U.S. Women’s Open Championship at the Country Club of Charleston.

Commitment Process

A signed Letter of Intent (LOI) along with the requisite deposit are required to reserve your place at this historic championship.  Upon receipt of your LOI and deposit, we will issue you a hospitality agreement that, once signed, will formalize your company’s participation.

  1. Complete the Letter of Intent (LOI).
    • Contact our office to request the LOI for the option you wish to reserve.
    • Complete your company information as requested in the LOI. It is important to complete the proper “legal” name of your company and state of incorporation and provide complete contact information as these details will be used by the USGA to prepare your hospitality agreement.
    • Please add the LOI to your company letterhead, sign and email the scanned copy of the LOI to Michele Matyasovsky at michele@msgpromotions.com.
  2. Prepare and submit the required deposit.  Payment options are outlined below:
    • If paying by company check:  Enclose a check made payable to the United States Golf Association for the deposit designated in the LOI (25% of the total hospitality fee) to Karla Morales at the address listed below within three business days of submitting the completed LOI.
    • If paying by credit card:  Complete the required credit card holder details in the appropriate section on page three of the LOI. Note: The USGA requires a company check for all subsequent payments due on the hospitality package.
       

      Mailing Address

      The United State Golf Association
      Karla Morales
      10 Independence Boulevard
      Warren, NJ 07059

      Please Note:
      • The USGA requires BOTH a signed letter of intent as well as a deposit (25% of the total package price) to reserve an option.  No verbal reservations will be accepted.
      • Site selection for the skyboxes is determined by the date the USGA receives BOTH a signed letter of intent and deposit.  An early commitment will enhance your ability to select the location of your choice within your respective area.
      • If more than one letter of intent and deposit is received on any single day, the USGA will assign skybox site selection numbers based on a blind draw.
      • The “end user” company must issue the check or credit card information for the deposit and all subsequent payments for the corporate hospitality facility. The USGA does not accept payments from third party agents.

      Please call MSG Promotions, Inc. at 484.223.3295 with any questions you have regarding the commitment process.

      ADDITIONAL INFORMATION

      Sharing Policy

      A sharing arrangement is necessary not only when two (or more) non-related companies agree to share the cost and amenities of a hospitality package but also when two (or more) related but legally distinct companies agree to such an arrangement.  Examples of related but legally distinct companies include, but are not limited to, subsidiaries, sister companies and affiliates.

      In the event, you wish to enter a sharing arrangement, please contact an MSG Promotions, Inc. representative immediately.  A modified letter reflecting the sharing arrangement and deposit due will be provided to you and to your sharing partner(s) to complete and return with the revised deposit amount. Once the completed letters are received from your company and from your sharing partner(s), the USGA will prepare a hospitality agreement for each company for their percentage share of the hospitality package.

      The USGA reserves the right to approve any requested sharing arrangement. Generally sharing arrangements are limited by the USGA to two or three companies sharing one facility. Site selection numbers for shared facilities will not be assigned until the USGA is in receipt of the letter of intent and appropriate deposit from each sharing partner.

      Third Party Agents

      In the event you intend to have a third party handle the logistics relating to the Corporate Hospitality Program for your company, please let us know by including the relevant third party contact information on the contact information form.

      When the USGA forwards the hospitality agreement to the company representative for review and signature, an authorization form will also be included along with the hospitality agreement.  The company representative will complete the authorization form and indicate to the USGA how much authority the third party will have with respect to the details of the Program.  The company representative will continue to be copied on all correspondence sent to an authorized third party agent. Your company will be the named and signing party for purposes of the hospitality agreement and is responsible for all payments due in connection with the Corporate Hospitality Program.  The USGA will not accept payments from third party agents unless approved in advance and in writing by the company and the USGA. Any third party representative of your company will be required to comply with all policies related to the Corporate Hospitality Program and comply with the terms of the hospitality agreement.  Failure by your third party representative to so comply may result in the USGA withdrawing its approval for your company to utilize the services of such third party.  Further, should any failure to comply constitute a breach of the hospitality agreement, the USGA shall have the right to avail itself of its rights under the terms of the hospitality agreement in connection with such breach.

      In addition, should your company decide to retain the services of a third party any time after you commit to the hospitality package and prior to the commencement of championship week, you will need to notify the USGA accordingly.  Upon receipt of such information, the USGA shall send the authorization form to the company representative to complete.

      Signage Policy

      The proper legal name of your company provided with the letter of intent is that name that will be used on signage.  Please submit any request to use a different name for consideration to Pamela Kiernan at pkiernan@usga.org.

      The USGA’s policy with respect to signage is as follows:

      Space permitting, the USGA will permit corporate hospitality clients to request up to two (2) division, brand and/or trade names (in each case, a name that is substantially similar or related to the Company name)  on the sign in addition to the Company name (company logos and slogans are not acceptable).

      In no event is it permissible for a client to make a request on behalf of a company subsidiary, affiliate or other entity that’s separately incorporated and/or that is an operating company that has assets separate and apart from the Company.  Any such subsidiary, affiliate or other entity would be required to enter into its own agreement for corporate hospitality to avail itself of hospitality amenities. See Sharing Policy above.

      Co-Branded Merchandise Policy

      The proper legal name of your company provided with the letter of intent and/or logo currently associated with such name in commerce may be used on co-branded merchandise.  Please submit any request to use a different name or logo for consideration to Pamela Kiernan atpkiernan@usga.org or to Drew Regino at dregino@usga.org.

      The USGA’s policy with respect to co-branded merchandise requests is as follows:

      The USGA’s policy with respect to co-branded merchandise requests is as follows:

      The USGA will permit corporate hospitality clients to request up to two (2) division, brand and/or trade names and/or company logos and/or brand logos (in each case, a name or logo that is substantially similar or related to the Company name) to be placed on co-logoed merchandise in addition to the company name (company slogans are not acceptable).  However no more than one Company related name or logo may be placed on any one item of co-logoed merchandise.

      In no event is it permissible for a client to make a request on behalf of a company subsidiary, affiliate or other entity that’s separately incorporated and/or that is an operating company that has assets separate and apart from the Company.  Any such subsidiary, affiliate or other entity would be required to enter into its own agreement for corporate hospitality to avail itself of hospitality amenities. See Sharing Policy above.